Executive Secretary / Personal Assistant

Are you a highly organized and proactive professional looking to support a dynamic executive team in a vibrant international setting? Extra EXCEL (Malaysia) Sdn Bhd is seeking a meticulous and resourceful Executive Secretary / Personal Assistant to provide comprehensive support to our executive team in Canggu, Bali. This role offers a unique opportunity to work in a fast-paced, multicultural environment, leveraging your administrative and organizational skills to drive efficiency and excellence.

As an Executive Secretary / Personal Assistant, you will be the backbone of our executive team, handling a wide range of responsibilities that ensure smooth operations. You will be responsible for managing schedules, coordinating meetings, and maintaining confidential documents. This role is perfect for someone who thrives in a dynamic environment and is eager to contribute to the success of a growing international company.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar and schedule appointments, ensuring punctuality and efficiency.
• Prepare and distribute meeting agendas, minutes, and follow-up materials in a timely manner.
• Handle and distribute correspondence, both internal and external, with a high level of confidentiality.
• Assist in the preparation of travel arrangements, including flights, accommodations, and itineraries.
• Maintain and update the executive's contact database, ensuring accuracy and completeness.
• Coordinate with various departments to ensure seamless communication and collaboration.
• Assist in the preparation of reports and presentations for executive meetings.
• Provide general administrative support to the executive team, including document management and filing.

🎓 Kualifikasi & Syarat

• Minimum 3 years of experience as an Executive Secretary or Personal Assistant in a similar role.
• Proven ability to manage multiple priorities and meet tight deadlines.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite, particularly Outlook and Word.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Confidentiality and discretion in handling sensitive information.
• Fluency in English is a must; proficiency in Bahasa Indonesia is a plus.

🛠️ Keahlian

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